Communications and Projects Officer
Job type: Full time position.
Working as the Communications and Projects Officer at The Circle has been an incredibly valuable opportunity. I have learned, attended the widest range of events, met fascinating people from all backgrounds and made a difference in the lives of women and girls around the world. I have seen projects I have contributed towards thrive and make an impact in the world. I am now sadly leaving to further my education, but will still be a part of The Circle as a member. I am confident that I will continue to see The Circle grow, support more women and exceed expectations. Good luck to The Circle Team!
Clare Crosland Monclús, Communications and Projects Officer
The Circle NGO is a charity originating from the notion of women supporting, connecting and inspiring each other to become advocates and change agents, through our passion, skills and ideas. The charity was founded by Annie Lennox in 2008 and has grown stronger each year.
An excellent opportunity has arisen for a new Communications and Projects Officer, as the current Communications and Projects Officer is leaving after a highly successful tenure to further her academic education. The role is vital for the ongoing success of the charity and is ideal for candidates who are self-starters with an interested in a career in the charity sector. You will be working with a small but well established team of people who are passionate about women’s rights and equality.
The ideal candidate is self-motivated, with an eagerness to learn and grow. You will be able to self-manage while responding to the daily needs of the charity. The responsibilities of the role are varied and dependent upon upcoming events and key dates, a strong ability to plan ahead and prioritise is essential. The role offers the right candidate a space to build upon her/his skill sets and to put these to practice.
Reporting directly to the Executive Director, the role allows you to work remotely from home, however, you will have continuous support and attend weekly meetings with the team. You will also be required to be flexible and attend events to offer support where necessary.
The responsibilities associated with the Communications and Projects Officer span across a diverse range of projects and across all aspects of communication for the charity.
Responsible for scheduling and delivering communications agreed with the Executive Director and individual circle committees across all channels of The Circle NGO including, but not limited to:
• Communications planning : Devise and maintain a rolling annual plan of communications themes and content and maintain an annual calendar that shows:
– Monthly topics of focus decided by The Circle NGO
– Annual Events (The Circle and other events focused on Women)
– Key dates relevant in Women’s rights
– Key dates related to Projects supported by The Circle NGO and Individual Circles
• Social media management:
– Creating, implementing and updating social media strategies and campaigns to support and communicate the continuous work of The Circle across all social media channels.
• Management of The Circle NGO’s website and blog. This includes:
– Liaising with key stakeholders;
– Curating content and being instrumental in developing this further;
– Ensuring content is up to date at all times;
– Leading and managing a team of volunteers in researching and writing content based on monthly topics and sharing these on social media channels where necessary.
• Management of the newsletters, which includes
– planning and writing content;
– liaising with individual Circle committees about upcoming events, to make sure that all the necessary info is included;
– monthly distribution.
• Supporting the Executive Director in overseeing compliance to brand on all information released to The Circle members and the public via social media feeds, blog posts, newsletters, general updates.
• Monitoring and tracking all results from communications, including the website and reporting this information back to the team.
• Work with external partners and organisations who support the communication of The Circle NGO and further the charity’s capacity.
• Management of the Projects portfolio, including but not limited to:
– Working in conjunction with the Executive Director in developing and maintaining relationships with delivering partners and key stakeholders;
– Reading reports to track results and report your findings to the Executive Director on an ongoing basis;
– research and assess new potential partners and projects.
• Working in conjunction with the Executive Director to identify funding options from trusts and foundations and write funding applications.
• Manage the project portfolio process by working with project partners to define the deliverables (including budget, risks and reach), supply these to the Executive Director for approval at board level and then manage the report that tracks the results of meeting these deliverables. You will also be responsible for maintaining all relevant documentation forming part of these processes.
Other general responsibilities include:
• Manage the volunteering recruitment for The Circle.
• Manage the ‘Why Women’ report to ensure facts and statistics about women are up to date and maintained.
• General administration assistance when required.
• Support at events.
• Taking on ad hoc projects when appropriate.
Ideal candidates for the Communications and Projects Officer role will have the following essential skills:
o A good command of the English language, both spoken and written
o An understanding of and a frequent user of social media and blogging through personal usage
o An aptitude to learn and self-develop
o Proven experience of an ability to self-manage
o Good reporting skills
o Experience managing people
Desirable skills for the role include:
Experience working or volunteering for a charity
Experience working or volunteering with a charity, organisation or group interested in women’s rights
Basic knowledge of SEO and WordPress
Personally identify as a feminist with a genuine interest in gender equality and women’s rights
o Microsoft suite (Word, Excel, PowerPoint) – Intermediate
o Office 365 email with SharePoint or other email and share document solutions– Basic
o GoToMeeting or other conference calling software – Basic
o Twitter / Instagram / Facebook Business Manager and other social media forums– a good understanding through use of personal accounts and a basic to intermediate for business usage
o WordPress or other blog hosting sites – Basic to intermediate
o Photo editing software – Basic
The current role is on a full time freelance based position paying £10.20 per hour, in line with the London living wage, per hour based on a 36-hour week, and offered on a 12 month contract. Benefits include flexible working hours and all reasonable and agreed expenses. As this is a work from home opportunity candidates must have facilities to accommodate this. Ideally the person will be based in London or the surrounding counties, as much of the work of The Circle is based in London. Please note the employment status of this role is currently under review and may be changed to an employee status. This will be known before the offering of the role to the selected candidate.
The Circle NGO promotes diversity and equal opportunities and we welcome applications from all relevant candidates.
To apply for this position please email your CV with a covering letter showing how you demonstrate the necessary skills and experience and can fulfil the responsibilities of the post, with the reference CPO2018 to email@example.com.
Please note that you must be eligible to work in the UK as we unfortunately cannot accept applications from anyone who is not legally able to work in the UK.
Applications close at 5 pm on Friday 24th August. Interviews will be held the following week (in person or by Skype). If you have any questions regarding this role, please email firstname.lastname@example.org.